Room Scheduling Guidelines

• Effective immediately, ALL room requests must be made electronically. An electronic copy of the FUF can be found attached and is available in both .xls version and .pdf verison . Save a blank copy of the form to your computer, then fill it out and attach it to an email to whomever is responsible for scheduling the space (see next bullet for a list of who schedules what).

• All FUF’s for rooms in the Campus Community Center (JHN 136, 137, 142, Hawk Haven), the Johnston Balcony Lounge, and Verity Lodge need to be directed to Pat Hunter (hunterpc@muohio.edu) in Physical Facilities. All classroom space is scheduled through Ashlie Puckett (pucketak@muohio.edu) in Records and Registration. See the bottom of the FUF for more details.

• If at all possible, please avoid making room requests or changes less than 24 hours before your event. If doing so is unavoidable, we ask that you please notify Physical Facilities, Security, the Information Desk, Public Relations, and A/V of your event as there will not be enough time for the Records Office to circulate the FUF to them before the event occurs.

• While room requests will not be accepted over the phone or in person, you may check the availability of a room using either of these methods. However, your room reservation will not be processed until a FUF is emailed. Checking the availability of a room does not guarantee that it will still be available by the time a FUF is received.

Our goal with establishing the above guidelines is to avoid scheduling conflicts and ensure that the appropriate departments are informed so they may do their part to make your event run smoothly. Thank you for your cooperation!