Conference Travel
When a faculty or staff member seeks financial assistance for attendance at a conference/professional meeting, the appropriate form must be submitted via the chair\coordinator or supervisor to the Office of Business Services. Conference name, location, days of conference (duration), and a reference to the value for Middletown Campus must all be included on the form.
The dollar subsidization will be dependent upon monies available and the approval of the chair\coordinator or supervisor.
EXTREMELY IMPORTANT: Keep all receipts for hotels, airline tickets, registration, and parking of $1 or more. Reimbursement requests cannot be processed without these receipts.
A corporate American Express card with no annual fee is available to all Miami University faculty and staff. Contact the Payroll Office for details.
Advance draws are not permitted. However, coach airfare may be charged providing cost does not exceed the travel allowance. An LPO ("M") number is required and only approved travel agencies may be used. Contact the Office of Business Services for additional information. Registration fees can also be paid directly by the University, if advance approval is obtained and cost does not exceed the travel allowance. University cars from Oxford may be requisitioned for conference travel if there is prior special arrangement made with the Oxford Motor Pool; Oxford car pool costs are per mile and will be charged against the travel allowance.
Requests for any conference financial assistance should be submitted at the beginning of the academic year.