X. Travel

Inter-campus

1. Academic travel from the Middletown Campus (usually to Oxford) on Campus business is to be charged to the Middletown Campus inter campus account. Travel reimbursement forms can be obtained from and submitted to the Office of Business Services. Departmental travel is to be charges to the department after approval by your chair/supervisor.

2. If you travel to another campus to teach an overload course, travel reimbursement requests are to be submitted to that campus -- NOT Middletown. (Code: Oxford or Hamilton Instructional Travel.) Reimbursement is not made to teach summer classes on another campus.

3. Travel policies are in the Purchasing Handbook found online at http://www.muohio.edu/accountspayable, then choose the link to the handbook. Included are current per diem amounts for specified cities and the daily breakdown for meals while traveling.

   The online "Travel Expense Report" can be downloaded from the Accounts Payable web page. The Excel spreadsheet can be filled out on your computer (mileage and total calculations are done for you), then printed and submitted with receipts.

Use of the Miami University Middletown Automobile

The Middletown Campus automobile is available for use by faculty and staff for approved travel. The automobile may be reserved through the Business Services Office. The charge per mile for use of the vehicle is charged against department or other appropriate accounts.

Conference Travel

When a faculty or staff member seeks financial assistance for attendance at a conference/professional meeting, the travel authorization form must be submitted via the chair\coordinator or supervisor to Business Services. Conference name, location, days of conference (duration), and a reference to the value for Middletown Campus must all be included on the form. Airfare registration and hotel accommodations can be charged on the university credit card upon request and available authorized funds.

The dollar subsidization will be dependent upon monies available and the approval of the chair\coordinator or supervisor.

EXTREMELY IMPORTANT: Keep all receipts for hotels, airline tickets, registration, and parking. Reimbursement requests over $50 a day cannot be processed without these receipts.

Advance draws are not permitted. However, coach airfare may be charged by university credit card providing cost does not exceed the travel allowance.