X. Travel

Inter-campus

1. Travel from the Middletown Campus (usually to Oxford) on Campus business is to be charged to the Middletown Campus inter campus account. Travel reimbursement forms can be obtained from and submitted to the Office of Business Services.

2. If you travel to another campus to teach an overload course, travel reimbursement requests are to be submitted to that campus -- NOT Middletown. (Code: Oxford or Hamilton Instructional Travel.)

3. Travel policies are in the Purchasing Handbook found online at http://www.muohio.edu/accountspayable, then choose the link to the handbook. Included are current per diem amounts for specified cities and the daily breakdown for meals while traveling.

   The online "Travel Expense Report" can be downloaded form the Accounts Payable web page. The Excel spreadsheet can be filled out on your computer (mileage and total calculations are done for you), then printed and submitted with receipts.

Use of the Miami University Middletown Automobile

The Middletown Campus automobile is available for use by faculty and staff for approved travel. The automobile may be reserved through the Office of the Executive Director. The charge per mile for use of the vehicle is charged against department or other appropriate accounts.

Conference Travel

When a faculty or staff member seeks financial assistance for attendance at a conference/professional meeting, the appropriate form must be submitted via the chair\coordinator or supervisor to the Office of Business Services. Conference name, location, days of conference (duration), and a reference to the value for Middletown Campus must all be included on the form.

The dollar subsidization will be dependent upon monies available and the approval of the chair\coordinator or supervisor.

EXTREMELY IMPORTANT: Keep all receipts for hotels, airline tickets, registration, and parking of $1 or more. Reimbursement requests cannot be processed without these receipts.

A corporate American Express card with no annual fee is available to all Miami University faculty and staff. Contact the Payroll Office for details.

Advance draws are not permitted. However, coach airfare may be charged providing cost does not exceed the travel allowance. An LPO ("M") number is required and only approved travel agencies may be used. Contact the Office of Business Services for additional information. Registration fees can also be paid directly by the University, if advance approval is obtained and cost does not exceed the travel allowance. University cars from Oxford may be requisitioned for conference travel if there is prior special arrangement made with the Oxford Motor Pool; Oxford car pool costs are per mile and will be charged against the travel allowance.

Requests for any conference financial assistance should be submitted at the beginning of the academic year.