II. Miami University Middletown Consulting and Deliberating Bodies

Miami University Middletown Senate Membership

(Adopted, February 28,1996, Miami University Middletown Senate; revised October 6, 1997)

All those who hold academic or positional rank of instructor and above, with a teaching responsibility, or the equivalent, of at least half-time per semester on the Middletown Campus; the Executive Director of the Campus, all those who are full-time, continuing, unclassified professional staff members who have a position with a permanent budget line; four Middletown Campus students, namely the executive committee of the Student Advisory Council, and all benefit eligible classified employees having regularly budgeted positions will constitute the membership of the Middletown Campus Senate. In addition, the President and the Provost and Executive Vice President for Academic Affairs will be ex officio members.

Authority

The authority of the Miami University Middletown Senate is derived from, and subject to, the authority of the Miami University Senate Faculty Assembly.

The Miami University Middletown Senate may act on matters which are essentially local in character and effect: such as, but not limited to, educational programs; requirements and standards; faculty welfare; and student conduct.

Matters which are not local in character and effect may be discussed and referred to University Senate for further consideration if deemed necessary by a majority of the Miami University Middletown.

Presiding Officer

(Revised April 8, 1993, Miami University Middletown Senate)

The presiding officer of the Miami University Middletown Senate will be the Executive Director of Miami University Middletown, or a designee. A Chairman Pro Tem will be elected at the beginning of each academic year from and by the membership of the Faculty Advisory Council. This person will serve as the presiding officer of Senate meetings and/or the Faculty Advisory Council in the absence of the Executive Director.

The Assistant to the Executive Director, or a designee, will serve as secretary to the Miami University Middletown Senate. A Parliamentarian will be appointed by the Executive Director before the opening meeting of each academic year.

Meetings

The Miami University Middletown Senate shall be scheduled to meet at least twice each semester of the academic year.

The calendar of meetings will be published and distributed to the members of the Senate by the end of the second week of the first semester. Special meetings may be called by the Executive Director of the Campus or by petition of at least 10 Senate members.

Miami University Middletown Committee Guidelines

(Adopted, 1989, Miami University Middletown Faculty Advisory Council)

1. Prior to every Faculty Advisory Council meeting Miami University Middletown Committee Chairs are to submit, to the Office of the Executive Director, a brief description (2-3 sentences) of issues addressed by their committee. Faculty Advisory Council will refer issues of critical interest to the Miami University Middletown Senate.

2. A brief written report of committee action shall be submitted by the Committee Chair to the Office of the Executive Director ten (10) days prior to scheduled Miami University Middletown Senate meetings. Actions requiring Senate approval can be submitted as a motion during verbal report or under new or old Senate business.

3. Committee membership is not mandatory but should be an effective, substantive commitment on the part of members. For committees to be effective, membership should be more substantive on the part of members.

The following guidelines were established by the Committee on Committees and Elections (October, 1994): faculty members are NOT required to serve on campus committees (they may choose to focus on other areas); faculty and staff should not sign up for committees unless they are willing to make a firm commitment; chairs will evaluate at the end of the calendar year, each member's contributions; each member will likewise evaluate the chair's performance; at the beginning of each calendar year, in conjunction with the charge to the committee from the Executive Director, each committee shall set specific goals; at the end of the calendar year, the chair will write a report detailing the committee's work that year and including priorities and recommendations for future work.

Miami University Middletown Committees

(Revised by Middletown Campus Senate March 1987; March 29, 1994; October 27, 1994, September 30, 1996; April 9, 1997; April 1, 1998)

Advising, Admission, Retention, and Learning Assistance Committee (AARLA)

Mission: To serve in an advisory capacity to the Admission, Registration, Records and Advising and Learning Assistance offices by discussing, researching, and making recommendations regarding current issues concerning these specific areas.

(Adopted March 29, 1994 by the Miami University Middletown Senate)

Artist and Lecture Series Committee

Mission: To serve in an advisory capacity to the Artist and Lecture Series Coordinator in developing a diversity of cultural performances and education programs to enrich and broaden the experiences of Miami University Middletown students and members of the community.

To include 50% student membership (Adopted by Middletown Campus Senate, October 27, 1994)

Campus Affairs Committee

(Adopted by Middletown Campus Senate, September 30, 1996)

Mission: To encourage an intellectual, open, just, reasonable, and lively campus community.

The Campus Affairs Committee will promote dialogue on intellectual and social issues among students/faculty/staff.

Committee on Committees and Elections

Mission: To accomplish the following five (5) functions:

1. To formulate committee membership policies and procedures for the Miami University Middletown Senate Standing Committees.
2. To inform faculty of opportunities for all-university committee service.
3. To conduct elections for Faculty Advisory Council and University Senate.
4. To assist the Executive Director in recommending members for ad hoc committees.
5. To establish membership for the Miami University Middletown Senate Standing Committees.

Communications Board

Mission: To oversee the operations of the student newspaper and the student radio station including procedures, policies, and student personnel appointments.

Instructional Improvement Committee

(Adopted, April 12, 2001, Middletown Campus Senate)

Mission: To encourage and assist faculty development in instructional improvement by

• Sponsoring events on issues of interest in instructional improvement and teaching effectiveness, such as workshops, colloquia, student-faculty dinners, and other programs that include faculty and students;
• Evaluating proposals and applications for awards and grants available for the improvement of instruction and for faculty development;
• Advising the Associate Executive Director in support of faculty development by recommending subjects of interest, issues of importance, opportunities for instructional improvement, and support materials related to instructional improvement.

Research and Grants Committee

Mission: To stimulate sponsored research and other creative activity by Miami University Middletown faculty, staff, and students in order to promote this important element of university endeavor while contributing in a substantial way to the University's and Campus' overall academic programs.

Eliminate the two year term limit. (Adopted, April 1, 1998, Middletown Campus Senate)

Scholarship and Awards Committee

Mission: To serve in an advisory capacity to the Office of the Executive Director on general matters of scholarship and awards for Miami University Middletown students and;

to promote coordination and cooperation with the Office of Student Financial Aid at Miami University Middletown and the Offices of Scholarship and Development in Oxford; and to select recipients.

(Adopted March 1995 by the Miami University Middletown Campus Senate).

Teaching Learning Technology Roundtable (TLTR)

Mission:

• Consider and promote increased usage of computing across the disciplines, including interactive multimedia technologies
• Continue to identify faculty and staff computer and multimedia training needs and develop appropriate workshops, seminars, etc., utilizing Campus/University faculty and staff to conduct such programs
• Develop a campus instructional and information technology plan including consideration for multimedia technologies, facilities and support, which will help the campus realize its vision and goals stated in Leadership and Service 2009.

Representation of every unit be discontinued on the Computer Committee. (Adopted by Middletown Campus Senate, October 27, 1994)

Note: Advisory or ad hoc committees may be established at the discretion of the head the unit of the Middletown Campus Library, Continuing Education Department, Artist & Lecture Series, and Financial Aid Department. (Adopted October 27, 1994 by the Miami University Middletown Campus Senate)

Miami University Middletown Consultative Bodies

Administrative Advisory Council

This council is advisory on any matter brought before it by the Executive Director. It is chaired by the Executive Director and the membership consists of the Associate Director For Academic Affairs, the Director of Regional Campus Business Services, the Director of Enrollment Services, the Director of Continuing Education, the Director of Registration and Records, the Director of the Regional Campus Library, the Director of Student Affairs, the Director of Public Relations and Marketing, the Director of Development, the Director of Computing Services, and the Director of Physical Facilities.

Academic Council

(Revised January 13, 2003)

This Council is advisory to the Executive Director concerning academic matters. This group is concerned with scheduling of classes, faculty supervision and evaluation procedures and policies, advising within their divisions, and other academic matters. Membership consists of all chairs and academic coordinators, the Associate Executive Director for Academic Affairs, the Associate Executive Director for Student Affairs, the Director of Continuing Education, and the Director of Records and Registration. Meetings will be scheduled at least once a month during the academic year.

Faculty Advisory Council

(Revised April, 1999, Miami University Middletown Senate)

This Council shall enhance communications between and among the Campus administration and the faculty. Council members shall help to identify and seek resolution for matters of concern to the faculty. Members of the council shall help shape future plans and directions for the Campus.

The Council shall meet at least three times per semester. It shall meet two weeks before each Middletown Campus Senate meeting. Items for the Senate agenda shall be discussed at this meeting.

The Executive Director of the Middletown Campus shall chair the Council.

Appointments to the Council shall be made during the first week of the fall semester, and the term of office shall begin at that time.

Six members are selected from and by the following coordinatorship groupings:

1. 2005-
   1. Business Technology
   2. Engineering Technology and Computer and Information Technology
2. 2006-
   1. English and Humanities and Fine Arts
   2. Nursing
3. 2007-
   1. Mathematics/Science
   2. Social Sciences/Education

The Associate Executive Director of Academic Affairs, the Associate Executive Director of Student Affairs, the Parliamentarian of the Middletown Campus Senate, and our two elected representatives to the Miami University Senate (Oxford) shall serve as ex officio members of the Council.

Miami Middletown Student Government (MMSG)

The Miami Middletown Student Government is the recognized forum for student opinion concerning matters of general policy and procedure which affect the students. It expresses its opinions and makes recommendations for legislative or administrative action through the Director of Student Affairs (serving as advisor) to the Executive Director of the Middletown Campus. The Council is made up of one appointed member from each of the currently active student organizations. In addition, six at large members, three each from the freshmen and sophomore classes and two at large upper class students are elected by the general student body in the fall of each academic year.

Classified Advisory Committee

This Committee is for the purpose of discussing issues, concerns and problems relevant to the Middletown Campus classified employees. The Committee is made up of six members of the classified staff and the Middletown Campus representative of the Miami University Classified Advisory Committee.

Citizens Advisory Council

The council is composed of 15 members from the Miami University Middletown area who serve as a channel for community interaction with the Campus. The President, and the Provost and Executive Vice President for Academic Affairs of Miami University and the Executive Director of Miami University Middletown are ex officio members. The principal concerns of the council are to represent the community expectations for the Campus to the faculty and administration, to provide the Campus with a direct means of communication to the community served, and to advise on community relations. The Executive Director, in consultation with the council chair, develops the agenda and convenes meetings of this council. Meetings are scheduled as deemed necessary by the Executive Director.

Unclassified Staff Council

Statement of Purpose

The Miami University Middletown Unclassified Staff Council shall exist to:

• Promote channels of communication among unclassified staff of the Middletown Campus and the Unclassified Personnel Advisory Committee (UPAC) of the University and with the Executive Director
• Be proactive advocates for the collective concerns of unclassified staff
• Provide forums for: discussing items of interest; sharing and exchanging information learned at professional conferences; collaborating on community -wide initiatives and programs, both on and off campus.

Associate Degree Advisory Councils

Associate Degree Advisory councils serve to develop suggestions and guidelines for the associate degree programs at Miami University Middletown and to act as liaisons between the University and the community.

Associate Degree Advisory councils: Accounting Technology; Business Management Technology; Information Management Technology; Executive Secretarial Office Technology; Engineering Technology; Computer Technology; Nursing.