Miami University Middletown
Duties and Responsibilities of Academic Coordinators

updated to reflect current responsibilities (10/2000)

Communication, coordination, leadership roles

Note: Coordinators work with multiple departments (excepting only English); some work with multiple divisions and departments for courses scheduled at multiple sites.

1. Establishing and maintaining lines of communications with university department chairs and academic program leaders in the areas of
   • course scheduling
   • annual review and evaluation of faculty leading to salary increment recommendation
2. Assisting in the development and evaluation of the faculty, including:
• primary mentoring for probationary faculty, ongoing mentoring for other full and part-time faculty, being sensitive to individual professional needs and concerns
• assisting faculty in preparing promotion and tenure dossiers
• being responsible for the development of initial recommendations for promotion and tenure
• being responsible for writing annual evaluations
• developing specific salary recommendations based on annual evaluations with input from department chairs
3. Recommending personnel needs in the various disciplines and assisting faculty hiring, including:
   • initiating PAA's for teaching positions and assisting campus and department in recruitment plan and activities in support of search
   • coordinating communication between campus and departments search committees
   • assisting department chairs and the Office of the Dean in the review of candidates for teaching positions
   • recruiting and hiring part-time faculty
4. Developing course schedules for all academic terms including:
   • coordinating with Enrollment Services and the Associate Dean
   • identifying staffing and initiating contracts for part-time faculty
   • planning program offerings for the campus and extension sites
5. Providing a leadership role for strategic planning and marketing including:
   • planning and recommending, through approved channels, the introduction of new courses and curricula
   • assisting in the promotion of new and existing academic programs
   • assisting in the recruitment of students
6. Assisting the Associate Dean in the management of the departmental instruction portion of the operating budget in the disciplines for which the coordinator is responsible, including
   • maintaining monthly oversight on operating budgets for all departments in coordinatorship
   • distribution of travel funds for professional development of faculty
   • approval of purchase orders and LPOs for instructional support materials
   • developing academic equipment requests
7. Assisting the work of Corporate and Community Institute, on request,
   • with the development and offering of non-credit courses, workshops, and seminars
   • with the joint offering of credit courses with continuing education
8. Assisting the Director of Learning Assistance and Academic Advising by
• assigning academic advisors and scheduling them for specified advising sessions
• facilitating strong working relationships between developmental education faculty and coordinatorship
• communicate importance of retention and success efforts
9. Serve as an initial point of contact, referral, and a resource for
   • student concerns and complaints
   • initiating resolution of conflicts between students and faculty including those leading to disciplinary action