Campus Car

To reserve the vehicle

• Contact Business Services (73212) to request date(s) and time(s) of travel and provide destination
• If two people request the car for the same time, the person traveling the further distance will have priority in using the car

Using the vehicle

• Keys for the car are available from Business Services from 8 am to 5 pm, Monday through Friday
• Drivers will receive a trip envelope, keys, and a BP credit card
• On the envelope record:
  • name of the driver and destination(s)
  • account to be charged
  • date of trip and beginning mileage
• On returning to campus, park in the designated space, and on the envelope record:
  • date and ending mileage
  • any items that may require repair or attention
• Return keys, credit card, and any credit card receipts
  • 8 am to 5 pm, Monday through Friday: to Business Services
  • 5 pm to 7 pm, Monday through Thursday: to the Cashiers Office
  • Other times: to drop box located at the Johnston Hall Loading Dock
    

Other items

• The gas tank should never be below half full
• As a courtesy to other users, if returning from traveling and the tank is at or below half full, please fill up at an area BP station using the University credit car provided
• The car is non-smoking

Charges for usage

• All travel will be charged to departmental, grant, or contract accounts
• Cost for usage is $10 per trip plus $0.40/mile
• If you reserve the car and will not be using it, contact Business Services by 5 pm the day before so the car may be released for someone else to use
• If Business Services is not notified there will be a $10 cancellation charge

University Policy Regarding Use of Motor Pool Vehicles (modified from University Motor Pool policies)

University vehicles may be used for official University business only. Only employees of the University or those acting on behalf of the University are permitted to drive or ride in University vehicles. Vehicles may not be used for personal business or pleasure. Most University vehicles have state of Ohio license plates and are very visible to the general public. It is not uncommon for state officials or the general public to question the University about vehicle usage.

Users of Miami University vehicles are responsible for ensuring the vehicles are operated in an appropriate and safe manner considering the specific nature of the trip, including such things as road conditions, expected en route weather, distance to be traveled, prolonged driving time, and time-of-day, among others. The individual signing out the vehicle is the individual ultimately responsible for the safe and reasonable use of the vehicle, to include ensuring that only authorized and designated drivers operate the vehicle.

Drivers of University vehicles are subject to all laws, speed limits, and other regulations established by the local jurisdictions through which they travel. Seat belts and other passenger restraint equipment shall be worn at all times by all occupants. Any fines or citations resulting from traffic or criminal violations will be the responsibility of the driver, and not the University. Any and all accidents, injuries, damage incidents, or mechanical malfunctions must be reported to the Business Services Office as soon as practical.